As a new year approaches you might be planning a move to a new location, or even opening a second site alongside your current one. A move is exciting, but for a health care practice it is never simple. There are clinical systems, phones, printers, imaging, network, and security, all tied into your daily workflow.
Too often we get the call a few days before moving day. We can still help, but it is stressful for everyone and leaves less room to prevent downtime. The whole goal is for you to see patients on that first morning without thinking about technology at all.
An early call to BlueBird iT turns the move into a planned project instead of a last minute scramble. Best practice for any office move is to involve IT early, since internet service, cabling, and vendor work all have lead times and need testing before you open the doors.
What we coordinate when you loop us in early
- EMR or practice software
We work with your EMR or practice management vendor so your system knows about the new site, any new devices, and any changes to servers, secure connections, or whitelists. For cloud systems we help confirm access, printers, scanners, and integrations at the new location before go live. - Internet and network
We work with you and your Internet Service Provider to confirm that your connection meets the speed and access requirements needed for your practice. We design or review your network layout so WiFi, switches, firewalls, and servers are ready for use once service is active. - Cabling, power, and floor plan
Working from your floor plan we help plan data drops and network closet locations, and we coordinate with your electrician on power so power outlets land in the right spots. We also provide structured cabling services and can work with your contractors and designer to make sure cabling is installed in the right locations before you move equipment in. - Phones, VoIP, and fax
BlueBird supports VoIP systems and can provide recommendations, quotes, configuration, and setup for practices that use our VoIP services. Landline or traditional phone systems remain with your telecom provider, but we are happy to advise on options that may enhance your communication tools. - Equipment ordering and setup
Moves are often the right time to add workstations, replace aging hardware, or equip new rooms. We help you audit what you have, decide what you keep, what should be securely wiped and disposed of, and what needs to be ordered. We then coordinate delivery and setup so equipment is ready when you are. - Privacy, security, and backups
Before any servers or workstations are unplugged, we confirm backups and recovery so that if something does go wrong during the move, your data can be restored. - Testing before you see the first patient
Ahead of opening day we aim to test internet, EMR access, printing, scanning, and imaging from each room so you are not discovering issues for the first time with a waiting room full of patients.
A simple early planning checklist for your move
Once you start thinking seriously about a move, here are a few steps that make everything easier.
- Pick your target opening date and tell BlueBird iT as soon as you can.
- Share your new address, floor plan, and a rough list of rooms and workstations.
- Decide which existing equipment you will keep and where you will need new equipment or upgrades.
- Allow time for internet orders, cabling, and electrical work at the new site before moving day.
- Choose movers who understand medical or dental equipment and how sensitive it can be.
- Plan a short test window before your first clinic session at the new location so we can confirm systems together.
A move will always take effort, but it does not have to disrupt care. If a new location or expansion is even on your mind for the coming year, let your BlueBird iT team know early. One quick call at the start can save many urgent calls later and helps make sure your first day in the new space feels smooth, calm, and ready for patients.